Cofoundra
Cofoundra Website Privacy Notice
1. About this notice
This notice explains how Cofoundra Limited uses personal information when you visit the public Cofoundra recruitment website.
Cofoundra Limited, trading as Cofoundra
Company number: 16567722
Registered office: Unit 9, Stanley Green Business Park, Cheadle Hulme, Cheadle, England, SK8 6QL
Privacy contact: company@cofoundra.ai
Cofoundra Limited is the controller responsible for the personal information described in this notice.
This notice applies to ordinary browsing of the public Cofoundra recruitment website.
If you create a candidate account, apply for a role or otherwise enter Cofoundra’s recruitment process, additional processing takes place and our separate Recruitment Privacy Notice applies.
2. Information processed when you visit the website
When you visit the public recruitment website, limited technical information may be processed automatically by the systems used to provide, operate and protect the website.
This may include:
- your IP address;
- browser and device information;
- browser user-agent and request headers;
- the page or URL requested;
- the date and time of the request; and
- related network, operational and security information.
Cofoundra does not maintain a separate public-visitor database for ordinary homepage browsing and does not currently operate custom public-visitor access logging.
Cofoundra does not currently use information generated through ordinary public browsing for advertising, behavioural profiling or visitor analytics.
3. How this information is obtained
Basic technical and security information is generated automatically when your browser or device communicates with the website.
You are not under a statutory or contractual obligation to provide this information. However, some of this processing is technically necessary for the website to be delivered, operated and protected.
4. Why we process this information
We process relevant technical information where necessary to:
- provide and operate the website;
- maintain the reliability and availability of the website;
- protect the website, its users and Cofoundra’s systems against malicious traffic, misuse, abuse and security threats;
- identify and investigate technical or security issues; and
- maintain the integrity and security of the service.
5. Our lawful basis
For ordinary website operation and security, Cofoundra relies on its legitimate interests in operating, maintaining and protecting a secure public website.
We seek to limit this processing to information reasonably necessary for those purposes.
Cofoundra does not currently use information collected through ordinary public browsing for advertising tracking or behavioural profiling.
6. Cookies and similar technologies
The public recruitment website does not currently use analytics, advertising or behavioural-tracking cookies.
The website infrastructure may set the Cloudflare __cf_bm cookie for security and bot-management purposes.
This cookie supports security and bot-management functionality and normally expires after approximately 30 minutes of continuous inactivity. It is not used by Cofoundra for advertising, behavioural profiling or cross-site tracking.
Additional security-related cookies may be used if a security challenge is triggered.
The current website configuration does not use non-essential analytics or advertising cookies requiring a visitor consent banner.
If Cofoundra introduces analytics, advertising or other non-essential tracking technologies in future, the privacy and cookie position will be reviewed before those technologies are introduced.
7. Automated security processing
Cofoundra does not use information generated through ordinary public browsing to make solely automated decisions about you that produce legal or similarly significant effects.
Automated security controls may be used by the website infrastructure to identify malicious or suspicious activity and protect the website.
8. Who helps us provide the website
Cofoundra uses OpenAI’s ChatGPT Sites service through its ChatGPT Business workspace to host, maintain and provide the recruitment website.
OpenAI processes relevant Site-hosted personal information under the data-processing arrangements applicable to Cofoundra’s organisational use of OpenAI services.
OpenAI may use approved subprocessors to provide parts of the service, including providers supporting website hosting, content delivery and security. This may include Cloudflare for website delivery and security infrastructure.
These providers process relevant information in accordance with the contractual and data-protection arrangements applying to the service.
9. International processing
The services used to provide this website may process personal information outside the United Kingdom.
ChatGPT Sites does not currently provide guaranteed UK-only data residency for published Sites.
Cofoundra uses OpenAI services under the organisational data-processing arrangements applicable to its ChatGPT Business workspace.
Where UK personal information is transferred internationally in providing those services, applicable safeguards may include recognised Standard Contractual Clauses together with the UK International Data Transfer Addendum, or another lawful transfer mechanism where appropriate.
OpenAI may also use approved subprocessors to provide parts of the service, subject to applicable contractual data-protection requirements.
For further information about safeguards relevant to information processed through this website, contact:
10. How long information is kept
Cofoundra does not maintain a separate database of ordinary visitors to the public recruitment homepage.
Relevant technical, operational and security information is retained only for as long as reasonably necessary for purposes including:
- providing and maintaining the website;
- protecting the website and associated systems;
- investigating security or technical incidents; and
- meeting applicable contractual, legal and security requirements.
Different technical records may have different retention periods according to their purpose and the service-provider arrangements that apply.
Cofoundra does not apply an arbitrary fixed retention period where the underlying technical record is controlled through the relevant hosting or security service. Retention is instead determined according to the purpose for which the information remains necessary and the applicable service arrangements.
11. If you contact Cofoundra
If you contact Cofoundra using company@cofoundra.ai, we will process the contact details and information you choose to provide so that we can review and respond to your enquiry.
We ordinarily process this information where necessary for our legitimate interests in receiving, managing and responding to enquiries.
Where another lawful basis applies because of the nature of your enquiry, we will process the information on that basis.
If your enquiry relates to applying for or participating in Cofoundra’s recruitment process, our Recruitment Privacy Notice may also apply.
12. Your data-protection rights
Depending on the circumstances and the lawful basis used, UK data-protection law may give you rights including the right to:
- request access to personal information held about you;
- ask for inaccurate or incomplete information to be corrected;
- request deletion of personal information in certain circumstances;
- request restriction of processing in certain circumstances; and
- object to certain processing.
These rights are not absolute and may depend on the circumstances and the lawful basis for the processing.
To exercise a privacy right or ask a privacy question, contact:
13. Your right to object
Where Cofoundra relies on legitimate interests to process your personal information, you have the right to object to that processing.
We will consider any objection in accordance with applicable data-protection law.
You can contact us at:
14. Complaints
If you have concerns about how Cofoundra handles your personal information, please contact us first at:
You also have the right to complain to the Information Commissioner’s Office (ICO), the UK’s data-protection regulator.
Further information about making a complaint and your data-protection rights is available at ico.org.uk.
15. Recruitment information
This notice covers ordinary use of the public recruitment website.
If you apply for a role, create a candidate account or otherwise enter Cofoundra’s recruitment process, Cofoundra processes additional personal information for recruitment purposes.
Please see our separate Recruitment Privacy Notice for further information.
16. Changes to this notice
We may update this notice where the website, its providers, the information processed, our practices or applicable legal and regulatory requirements change.
The current version will be published on this page together with its effective date and version number.